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Band Rules & Regulations
BREWER HIGH SCHOOL BAND
Handbook 2004-05
Band Staff
Sandra McCormick, Director of Bands
Keith Duke, BHS Director
Jason Avrett, BMS Director
Leslie Collins, Tannahill Director
Beth Harville, BMS/BHS Director
Administration
Susan Simpson, Superintendent
Julio Toro, Principal
Mike Wallace, 9th Grade Center Associate Principal
Brewer High School Band Mission Statement
The C.F. Brewer H.S. Band program is designed to provide each student with the opportunity to succeed musically as an individual and as a member of the band through practice, dedication, discipline, and teamwork.
Band Classes
All of the members of the band program must audition at the end of each year to determine their concert band placement and marching band chair order for the next year. Color Guard members must try out for membership also. New students will be auditioned upon arrival.
Students must be enrolled in band for the entire year. Directors can make exceptions on a per student basis in cases of unsolvable schedule conflicts.
Wind Symphony - this band is the Varsity competing ensemble. The music performed is the highest degree of difficulty. Performances include UIL Concert and Sight Reading Contest, one or more invitational festivals, three or more concerts, and special events. Extra rehearsals and clinics are required as needed for competition preparation. Students in the Wind Ensemble will be expected to prepare the All-Region audition music for chair test grades in the Fall, and will be expected to prepare and perform a solo or an ensemble for a grade in the early Spring. The students are expected but not required to audition for the All-Region Band. They are required to compete at UIL Solo and Ensemble Contest.
Symphonic Band – this band is the Non-Varsity competing ensemble. Performances include UIL Concert and Sight Reading Contest, one or more invitational festivals, three or more concerts, and special events. Extra rehearsals and clinics are required as needed for competition preparation. Students will be expected to prepare and perform a solo or an ensemble for a grade in the early Spring. The students are encouraged but not required to compete at UIL Solo and Ensemble Contest.
Concert Band – this band also is a training group for the Symphonic Band. Students who have not developed their musical skills and proficiency will be placed in this group at the beginning of concert season. Also, students with a history of ineligibility will be placed in the concert band. Students may move in and out of Concert Band as they improve. Daily playing exams will be given to evaluate the student’s progress. Students who master the required assignments and whose behavior is excellent will move into the Symphonic Band. Students in Concert Band will perform in the Symphonic Band at all concerts if they score a 70 or above on the concert music for that performance. All other grade requirements are the same as for Symphonic Band.
Challenges from Symphonic Band into the Wind Symphony will be held during the week of December 13-16. Students who wish to challenge must meet these requirements: 1) be eligible the entire Fall term, 2) perform all required playing tests with a 90 or above, and 3) demonstrate excellent conduct in rehearsals. The challenge music will be selected from the All-Region Band audition music. Any Symphonic Band member who meets the above requirements and is chosen for the All-Region Band at the December auditions will be automatically placed in the Wind Symphony for the Spring term.
Marching Band – all students in the concert bands and Color Guard are enrolled in the Brewer HS Marching Band during zero hour for the first 9 weeks grading period. Rehearsals will be held Tuesday, Wednesday, and Friday from 7:00-7:50 a.m., Monday and Thursday afternoons from 4:30-6:30 p.m., and possibly one sectional per week. Students receive a physical ed waiver for each year of marching band enrollment.
Jazz Band – Membership is by audition during the previous Spring term. The Jazz Band performs at 1 or more concerts, 1 or more Jazz Festivals, and many community performances during the year. Alternates will be designated for the competition band in case of eligibility or attendance problems.
Color Guard – this is an auxiliary group of the band that rehearses and performs with the Marching Band and as an independent organization in the Spring as the Winterguard. Membership is by audition.
Grading Policy
The following three areas will determine the band grade average:
1. Performance Grade – includes punctuality and attendance at performances, behavior as a performer and as an audience at performances, correct uniform and equipment at performances, and the quality of the actual performance itself.
2. Playing and Written Exams – includes class playing assignments, written theory tests, music listening/history tests, chair tests, and pop tests.
3. Participation Grades – each student will earn a weekly participation grade based on the following criteria:
a. Correct equipment in rehearsal: instrument, music, reeds, pencil, coordinates, etc.
b. Care and maintenance of personal and school instruments/equipment. This includes the proper storage in the instrument slot and storage of chair and music stand at the end of rehearsal.
c. Punctuality and attendance at rehearsals and performances.
d. Positive and active participation in rehearsals. Students who are off-task in rehearsal will lose 10 points each week per off-task incidence. Students who miss rehearsal time in class for personal or unnecessary reasons will lose 5 points per minute missed.
e. Instruments and music taken home on a regular basis. The student’s weekly grade will be lowered if instrument and/or music is left at school often.
4. Extra credit may be earned by participation in a non-required band performance or competition, All-Region Band auditions, and UIL Solo and Ensemble contest.
Discipline Policy
The best discipline is self-discipline: each individual does the right thing for the right reason even when no one else is watching. The only way for the band to succeed is for the individuals to take personal responsibility for the group and to put the band’s needs above their own. We all must keep in mind our goals and what we want the Brewer Band to accomplish when choosing our actions.
As a school group, the Brewer Band is governed by the school and school board policies anytime we are together for any band function whether it involves all students or only one. The general release form you sign at the end of this handbook will be in effect throughout the year for any activity related to the Brewer Band. Any student who violates school rules while with the Brewer Band will be subject to all usual school disciplinary procedures. In addition, those students will be subject to possible dismissal from the band program and will lose all travel and performance privileges. Any student that has been removed from the high school or put in alternative discipline programs as a result of misconduct or criminal activity will not be allowed into or back into the Brewer Band.
Insubordination with a band director, staff member, or student leadership member will be treated as a serious discipline problem and will be dealt with through school administrative disciplinary procedures.
Minor discipline problems will be dealt with through a detention system as outlined in this handbook. Any student with consistent and numerous rule violations will be brought before the Executive Band Council, and will face administrative disciplinary procedures if the problems are not corrected.
Minor discipline infraction policy:
1st offense: verbal warning, written documentation, 10 points deducted from the student’s conduct grade.
2nd offense: band detention assigned, written documentation, 10 additional points deducted from the student’s conduct grade.
3rd offense: parent telephone contact (immediately if possible), band detention assigned, 10 additional points deducted from the student’s conduct grade.
4th offense: parent telephone contact (immediately if possible), school discipline referral will be filed with the principal’s office, 10 additional points deducted from student’s conduct grade.
Conduct grades will be based on this grading scale:
90-100 – Excellent
80-89 - Satisfactory
70-79 - Needs Improvement
0-60 - Unsatisfactory
The student will begin each 6 weeks with a clear infraction record and a 100 in conduct.
Band Detention will be assigned to the student for second and third offenses, as well as 2 or more tardies to rehearsals or performances in a week, inadequate or poorly maintained equipment/uniform at inspections, and other problems. The detention will be scheduled either 30 minutes prior to morning rehearsal or 30 minutes after school. The student will be assigned duties to perform during the detention that will benefit the band and it’s members in a positive way (example: taking equipment to the field, filing music, cleaning the instrument room).
Rules and Expectations
General Rehearsal/Performance Rules – these rules will apply in addition to all school and district policies:
1. Students will attend all rehearsals and performances on time with the correct equipment. See the attendance and punctuality sections of the handbook for specific information.
2. No food, drinks, gum, or candy will be allowed in any inside or outside rehearsal or performance; only water will be allowed.
3. No food, drinks, gum, or candy will allowed in the carpeted band hall areas or instrument storage room at any time.
4. Students will remove hats inside the band hall during the school day.
5. Students will remain quiet during rehearsals, inspections, and other instruction periods.
6. Students will remain in their assigned position/seat unless given permission to move. Water, restroom visits, supply purchases, and errands should be take care of BEFORE the rehearsal or performance begins; director permission and a pass must be received before a student will be allowed to leave once the rehearsal/performance begins.
7. Students will NOT play on an instrument before, during, or after a rehearsal or performance without director permission (“hacking”); this is especially important to and from the marching field due to other classes nearby.
8. Students will turn all beepers and cell phones off during rehearsals/performances; according to school rules, if it goes off, it is “our’s”.
9. Personal stereos and electronic games will not be taken to any rehearsal.
10. Students will not have other homework, books, or other distractions of any kind in rehearsal without specific permission from the director.
11. Students will set up and put away chairs, music stands, and other equipment for each rehearsal. Instruments and music will be stored properly inside the student’s locker; all case latches will be closed and the lock will be locked.
12. Lockers will be kept neat and clean at all times. Marching clothes should be taken home periodically and washed! Students must give the directors their locker combination.
Attendance
The BHS Band is dependent on ALL of its members for it’s success. Unlike most other classes where individuals are accountable only for their own success or failure, the success of each band student is dependent in a large part on the participation of ALL those who have made the commitment to be a part of the band. The following attendance policy will affect the student’s grade and chance to participate in performances:
A. Absences from rehearsal or performance will be excused ONLY in the event of illness or a serious family emergency. School definitions of documented and excused absences are in affect for before, during, and after school rehearsals/performances. If the student is well enough to attend school, he/she is well enough to attend and participate in all band activities.
B. Parents must call the band hall in advance of an absence and send a written note when the student returns to school in order for it to be excused. In case of an emergency, please call as soon as possible and also send a note.
C. An absence from an outside rehearsal must be made up regardless of the reason for the absence. Lunch and after school times are available with the directors.
D. An unexcused absence from a rehearsal may result in the student being designated as a one week alternate or loss of chair position. More than one unexcused absence will result in the student being designated a three week alternate and loss of chair position.
E. Continued unexcused absences from rehearsals or any unexcused absence from a performance could result in the removal of the student from the Brewer Band program permanently.
Excessive excused absences from Marching Band will result in the loss of the student’s P.E. waiver.
Other policies on absences:
1. Work schedules and other activities must not interfere with the rehearsal and performance schedule that you are given at the beginning of the school year. Extra calendars are available for your work place; the directors will also help with uncooperative work situations if necessary.
2. Students who are involved in other school activities such as athletics, tennis, choir, drama, etc. need to plan ahead to avoid conflicts that cannot be resolved with the sponsors. The band directors will work with the other teachers, sponsors, and coaches to give each student every opportunity to be a part of other groups.
3. Groups, organizations, or businesses that may change schedules or make demands of students on short notice will not be allowed to interfere with long scheduled rehearsals or performances of the BHS Band.
Punctuality – “To be early is to be on time; to be on time is to be late; and to be late is unacceptable.” Students are expected to be in their assigned position/chair when the tardy bell rings (when the whistle blows for marching band) with all required equipment.
These policies will be in affect for marching band:
1. Students who are 5 minutes early to marching band rehearsals 2 or more times in a week will receive extra time on the third quarter break during that week’s football game. Students who are early every rehearsal during the week will receive a “free tardy pass” to be used at any time for rehearsals. Drum majors/captains/row leaders are expected to be 5 minutes early as part of their responsibilities.
2. A student who is tardy (less than 5 minutes late) 1 rehearsal in a week will receive a warning only. Tardy students must sign in at the drum major podium before joining rehearsal or they will be recorded as ABSENT from rehearsal or class.
3. A student who is tardy 2 times in a week will receive a morning detention the following day. A student who is tardy 3 times in a week will receive a school lunch detention; and a student who is tardy for 4 or more tardies will receive a school lunch detention, will lose the 3rd quarter break, and will be assigned to away game loading crew and will stay after the game to help clean and straighten the band hall before going home.
4. A student who misses over 20 minutes of rehearsal due to a tardy will be recorded as absent.
5. A student who is tardy to a performance will lose the third quarter break during that week’s football game (no food/drink/restroom privileges) and will stay after the performance to help clean and straighten the band hall before going home.
6. Drum majors/captains/row leaders are expected to be 15 minutes early to all performances.
7. Drum majors and Pit Percussion students are to take all equipment to the stadium for home games 15 minutes before the announced inspection time. In addition, the drum majors, Pit and Battery Percussion, and tubas must take their instruments to the equipment truck by the designated time for loading for away games/contests.
8. A student who is late returning from a rehearsal break will be required to run a lap around the field and will lose all other break privileges. A student who is late returning from a performance break will lose the third quarter break for the next game and will stay after the game to help clean and straighten the band hall before going home.
These policies will be in affect for the Wind Symphony, Symphonic, Concert, and Jazz Bands:
1. A student who is not in their assigned seat with all equipment when the tardy bell rings will receive a school lunch detention.
2. Tardies to before/after school rehearsals will result in a loss of points on that rehearsal grade. Continued tardies will result in loss of chair position.
Bus Trips – taking trips as a part of the BHS Band is a privilege granted to you and carries with it certain responsibilities on your part. For your safety and the safety of others, you are expected
and required to observe the following rules. Students who do not cooperate will be assigned band detention; severe or continued problems will be considered a serious discipline concern and will result in a school discipline referral.
1. All students will ride to and from events on the school bus. Parents may sign out their child with a director after the event (no early dismissals without prior arrangements and a special reason). Students will not be allowed to drive themselves without special permission through the directors and/or school principal in advance.
2. Students will load and unload quietly; stay seated on the bus once it is motion – do not move from your seat, do not sit on your knees, and do not sit facing the back of the bus. This is for your safety in case of a quick stop or accident.
3. Keep all body parts, equipment, uniforms, and trash INSIDE the bus at all times.
4. NO PUBLIC DISPLAY OF AFFECTION!
5. Use the front door for entrance and exit except in case of an emergency.
6. Conversations should be kept at a moderate volume level, and noise should not be annoying or distracting to the bus driver. Directors will determine what is “too loud” or distracting.
7. Do not throw anything for any reason.
8. Food and drink may not be taken on the bus without prior director approval. Trash or an unclean bus will result in the suspension of all food and drink privileges for the entire band.
9. Personal stereos/games may be used ONLY with headphones; they will remain on the bus during performances, and the school is not responsible for theft or damage.
10. Upon returning to the school, YOU are responsible for getting your uniform, equipment, and personal items off the bus and equipment truck immediately. The buses tend to leave quickly, so get everything out before going to the band hall. Take everything in the band hall or home. Leaving equipment or uniforms on the bus, truck, or outside will result in band detention.
11. Students will be in full uniform upon exiting the bus at a performance site unless instructed differently by a director/drum major. The loading crew/pit percussion/tubas will be allowed to exit the bus first.
12. During football season, students will sign up for a specific bus and will ride that bus each trip. There will be NO changing buses.
Marching Band
In addition to the general rules stated above, the following rules will be in affect for the following areas pertaining to the marching band.
Outside Rehearsals – in addition to normal rehearsal rules, these will also apply:
1. Students will have instruments, flipfolder, music, pencil, coordinate sheet/charts, and a water bottle at all rehearsals.
2. Students will remain on the field in their assigned position at all times unless given specific permission to move from that place by a director, drum major, or captain.
3. Food, candy, gum, and beverages other than water will not be allowed on the field or in the pit at any time.
4. Students may wear hats, shorts, and sleeveless shirts during practice. However, clothes should cover the stomach/back area and be a reasonable length to avoid inappropriate appearance. All other school dress code rules will remain in affect.
5. All trash will be disposed of in trash receptacles.
6. Vehicles are off limits during rehearsal without permission from a director.
7. Inappropriate interaction between students will not be permitted
8. Inappropriate language or behavior of any kind will not be permitted.
Pep Rallies are held each Friday during football season, as well as special ones called during the year. Each pep rally is a required performance and grade for each member of the marching band. Students will adhere to these guidelines and rules:
1. Students will wear the band t-shirt to all pep rallies unless given specific permission otherwise (pep rally themes, etc.). Students who do not wear the correct clothing will not be allowed to perform with the band and will lose points on their band grade from missing a performance.
2. All shirts will be tucked in properly at all times during the pep rally.
3. No unnaturally colored or distracting hairstyles, or other inappropriate additions to the student’s attire will be permitted. Hats are not allowed unless they are a part of the pep rally theme.
4. Students will stay in their assigned place in their section during the pep rally. They will play their instruments only when instructed by a drum major, drum captain, or director (no “hacking”). The students will play their own instrument, not someone else’s.
5. All behavior will be positive and supportive of the team and Brewer High School. No band student will exhibit poor sportsmanship towards another group of students in any way.
Inspection – the row leaders, captains, drum majors, and directors will conduct an inspection prior to each marching band performance. During the inspection, students will stand at SILENT attention in your assigned place until the group is given the at-ease command.
1. Students will be in full uniform, completely zipped/buttoned with hat, gloves, and gauntlets on. The uniform will be clean, pressed, and fit correctly.
2. Instruments (except ones already loaded on the equipment truck) will be assembled with reeds/valve oil/slide cream in your case ready to show. The mouthpiece should be clean, reeds in good shape, slides lubricated, head joints adjusted, drums/cymbals clean and polished, and sticks/mallets in good playing condition.
3. Have your flipfolder with ALL music organized inside the pages, as well as your lyre. Have your name clearly marked on the flipfolder.
4. Band detention will be assigned for inadequate equipment or poor uniform/instrument condition.
Once inspection is complete, student leaders will turn in the inspection sheet to the director, the band will be given silent parade rest for announcements, and the band will be called to attention and dismissed to load the buses by classes for away games (Seniors, Juniors, Sophomores, Freshmen in that order.) or to march to the stadium.
Uniforms – respect and pride in one’s organization is reflected in the group’s uniform and how it is worn. Students will be issued a formal uniform upon turning in the band handbook membership agreement form and both sides of the medical release form at the back of this handbook. Each student is responsible for the condition of the uniform. Damage or loss of the uniform will result in the student paying for the repair or replacement.
Members of the Brewer H.S Band will follow these rules and guidelines when wearing the uniform:
1. Black marching shoes, the band t-shirt, and black gloves will be worn with the uniform; these will be ordered through the band and paid for by the student. Black socks must be worn and provided by the student; the ankles must be completely covered.
2. The uniforms will be stored in the band hall between performances, and will be cleaned by the Band Booster Parents.
3. Alteration of the uniform is to be accomplished WITHOUT cutting off any material. Please check at the time of fitting that all buttons, zippers, and cords are present and workable. The Band Booster Club offers help in alterations throughout football season.
4. Shako – the band hat should be worn straight on top of the head with the brim pulled down towards the nose. The plume that is issued prior to halftime should be pointed slightly forward in the hat. The tuba section will be issued a beret: they will wear them in uniform manner and will keep the beret unwrinkled and free of lint/debris at all times. The shako will be clean and in good repair. The hat box will be carried to all performances; students may store small items inside such as flipfolders, lyre, etc.
5. Jacket – the jacket will be worn completely zipped at all times. Exception: in extremely hot weather (director’s discretion), you may be instructed to take off the jacket as A GROUP when in the bleachers or on the bus. Jackets will be carefully laid across the bleachers in this case.
6. Pants –The pants should be long enough to touch the shoes without breaking the crease. They must be clean and neatly pressed. When altering, do NOT CUT material; fold excess material up to include in the hem. The pants should remain zipped at all times and the suspenders should be on the shoulders at all times. Failure to follow this rule will result in the student losing the privilege of taking off the jacket during hot weather or breaks.
7. Shoes/Socks – the shoes must be ordered through the band; students may use last year’s marching shoes if they are still in good condition. They will be kept clean and spotless. Solid black socks will be worn with the shoes and must completely cover the ankles.
8. Gloves/Gauntlets – the wind players will wear black gloves that are unsoiled or torn along with the school issued gauntlets (battery will wear percussion gauntlets). Woodwind players must cut off the tips of the gloves to the first finger joint only. When not wearing them, store gloves/gauntlets inside the hat box.
9. Underneath – the band t-shirt must be worn underneath the uniform jacket; light shorts should be worn underneath the pants to facilitate speedy dressing and comfort. No jeans or long pants should be worn under the uniform. Long thin sweatpants or thermal wear may be worn in cold weather as long as it does not interfere with the correct look of the uniform.
10. Hair – the hair will be of natural color and non-distracting hairstyle at all band performances. Hair that is longer than collar length will be worn up inside the hat during performances.
11. Personal grooming - all students will conform to the standards set forth in the Brewer H.S. Dress Code. In addition, no jewelry is to be worn except for watches and senior rings worn by seniors. Girls should not wear excessive make-up. Homecoming corsages may be worn into the stadium, but not at halftime or at the White Settlement Day’s Parade.
12. The Color Guard will remain in uniform at all times during the games. Members will wear the uniform in a manner dictated by the director, guard instructor, or captain as outlined in the Color Guard Handbook addendum. The guard will follow the same protocols as the rest of the band with regards to other aspects of dress.
Performance Rules – the impression (at ALL times, not just on the field) that the band makes at football games and contests is very important to the reputation of the band and the school. The individual and member’s participation, demeanor, and behavior prior, during, and after the game contribute to the overall effect of the band performance .
Students will observe the following rules and guidelines in order to reflect the best of the Brewer Band:
1. Each member is responsible for his/her equipment at all times. Extra care should be taken in the bleachers to avoid damage to the instrument.
2. Students will be in full uniform upon exiting the bus and remain in uniform until dismissed at the end of the performance. Do not make adjustments to the uniform without permission. Do not wear anything in addition to your uniform without permission from a director.
3. Students will quickly assemble and retrieve equipment from the truck; fall in at the designated entrance block position as quickly as possible.
4. Students will remain standing at attention in the bleachers until lines are formed and permission is given to remove hats and be seated.
5. Students will sit in their assigned seat and will not move around during the game. They will remain in the assigned line when cheering and performing. If your section stands to perform, do NOT stand on a seat. This obstructs the view of people behind you.
6. Students will not throw anything for any reason or lean over the sides/back of the bleachers.
7. Students will play their instruments only with the band, drum cadences, or approved and rehearsed section features. No “hacking or noodling” or unrehearsed music will be allowed.
8. Students will not take unauthorized refreshments into the stands. Concession stands are off limits until 3rd quarter break. Students should take their water bottles with them.
9. 3rd quarter break will be determined game by game. Band members will remain in full uniform (without the shako, glove, or gauntlets) during any break or restroom visit. Students will be back in their assigned seat at the designated time ready to perform; being late from the break will result in the loss of break privilege for that student at the next game.
10. Only Band/Color Guard personnel will be allowed in the band’s bleacher section. Parents may not sit in the designated sitting area, and no one except directors and drum majors will be allowed to stand in front of the band. Special occasions such as Homecoming will be up to the director’s discretion.
11. Students will perform and remain with the band until dismissed at the end of the game. No early dismissals will be allowed without special prior clearance with the directors.
12. Students will be ready to perform a song when drum majors/directors call for one. Be ready to perform the fight song immediately when the team scores – the drum majors will signal a percussion roll-off to begin the fight song due to the noise level after a touchdown.
13. Prior to halftime, percussion, guard, tubas, and row leaders will be dismissed first; all winds will fall in at parade rest upon dismissal for pre-haltime warm-up in the entrance block.
14. Student language will be clean and respectable at all times. No foul or rude language/gestures will be tolerated: school disciplinary procedures will be followed as well as band detention assigned for any violations.
15. Students should cheer WITH the cheerleaders and treat all visitors/guests politely at all times. During the other band’s performance, the BHS Band will stand silently at parade rest (applause is encouraged, however).
16. Ask permission of a director to go to the restroom, and go only in pairs. You will be allowed to go on a rotation basis, and your time will be limited. No concession stand visits are allowed. Failure to follow these guidelines will result in loss of all restroom privileges for the remainder of the football season.
17. All trash will be collected and placed in garbage sacks row by row before the band is dismissed from the stands at the end of the game.
18. At contests, students will sit near the group in the stadium to watch other bands. The uniform should either be completely on or completely off unless given specific directions otherwise by the directors. Students will remain quiet during another group’s performance, and move/leave the stands only between bands.
19. Students will exhibit good sportsmanship towards other bands and their supporters at all times.
UIL RULES
REGARDING MARCHING BAND REHEARSALS
**The members of a marching band may not begin learning the marching drill prior to August 1. In addition, no more that 10 hours of director-supervised instructional time may be devoted to marching fundamentals between the end of the previous school year and August 1. This does NOT include music rehearsals, auxiliary rehearsal (color guard), or leadership camps.
**For each extracurricular activity, a school district must limit students to a maximum of eight hours of practice and rehearsal OUTSIDE of the school day per school week. This includes student led practice as well as director led.
**The in-school day rehearsal time does not count as part of the eight hours.
**The school week means the week beginning at 12:01 a.m. on the first instructional day of a calendar week and ends at the close of instruction on the last instructional day of the calendar week.
**The eight hour rule does not begin until August 23, the first official day of the state school year.
Eligibility
Marching Season – most of the activities associated with the BHS Marching Band are “extra-curricular” including football games, pep rallies, parades, and contests. Rehearsals however are “co-curricular” and are required of each member regardless of eligibility status.
Concert Season – concerts, rehearsals, and private lessons are all considered “curricular” or “co-curricular”. All students may perform and participate in these events.
Events that ARE considered extra-curricular include: a competition, any event with paid admission, any event that is inter-school competitive, and any event that is held off campus and is controlled by a non-school organization.
In order to be eligible for extra-curricular activities by TEA, UIL and WSISD requirements, students must pass ALL classes on the following schedule:
1st 6 weeks – ending September 17. Students may regain eligibility at the 3 week progress report ending on October 8 and may perform again beginning on October 15.
2nd 6 weeks – ending October 29. Students may regain eligibility at the 3 week progress report ending on November 19 and may perform again beginning on December 3.
3rd 6 weeks – ending December 17. Students may regain eligibility at the 3 week progress report ending on January 21 and may perform again beginning on January 28.
4th 6 weeks – ending February 18. Students may regain eligibility at the 3 week progress report ending on March 18 and may perform again beginning on March 25.
5th 6 weeks – ending April 8. Students may regain eligibility at the 3 week progress report ending on April 29 and may perform again beginning on May 6.
The report card schedule may change due to administrative decisions, but the eligibility is based on the student’s grade after 3 weeks of class time.
Band Lettering
A letter award will be presented to any band student who:
1. Auditions for the All-Region Band (regular or Jazz) AND in the same year
2. Earns a first division on a class I or class II solo at UIL Solo & Ensemble Contest AND
3. Completes the full season of Marching Band (attends ALL August rehearsals and was not designated an alternate AND
4. Completes a full year in Concert Band.
Students who make the All-State Band will automatically letter in band for that year if they fulfill a full season of Marching Band and a full year of Concert Band.
Individual Competitions
The ultimate goal of our program is the development of the individual musician to the limits of his/her potential. To assist in reaching this goal, we strongly recommend participation in the individual competitions during the year.
All-Region Band tryouts involve the finest students from schools in our Region and are the first step in advancement toward the All-State Band. All students who are academically eligible and who have prepared the audition music may audition. The music is available in August; Jazz Band tryouts are in September, and Concert Band auditions are in December. The student will pay the audition fee by the entry deadline.
Solo and Ensemble contest takes place in the Spring and results in ratings and medals. All students in grades 9-12 may participate if academically eligible and if they are prepared on the music. The music must be chosen out of the UIL Prescribed Music List and must be performed as outlined in the UIL Rule Book. Soloists hoping to advance to State Solo & Ensemble must perform a Class I solo by memory and receive a first division at the region level. Ensembles hoping to advance must perform a non-memorized Class I ensemble and receive a first division. The student will pay the entry fees by the entry deadline for the region contest, but the school will pay for entry fees at the state level. Most solos (except some percussion) require a piano accompaniment at the performance. Soloists are responsible for paying their piano accompanist; the school will arrange for a qualified accompanist for the students.
Uniform Care
The uniform is to be treated with respect at all times. After a performance, please take a few extra minutes to do the following:
1. HANG IT UP – never allow your uniform to lie on the ground. The marching uniform will be hung in numeric order in the band hall after each performance for cleaning and storage. It should be neatly hung on a good sturdy wood/plastic hanger that will not allow the jacket shoulders to sag. The pants should be hung on a pant’s hanger to prevent permanent creases.
2. AIR IT OUT – following any function at which the uniform is worn, hang it up in a dry, well-ventilated area to avoid mold and mildew. FAILURE TO DO THIS COULD RUIN THE FABRIC IN THE UNIFORM. Once the uniform has aired out it can be placed in a uniform bag.
3. MAINTENANCE – the marching uniform will be cleaned by the directors and band booster members between performances. The concert uniform will be dry cleaned by the student before turning it in at the end of the year.
4. BEFORE THE NEXT PERFORMANCE – make sure it is complete: check for loose or missing buttons/straps/hooks, and that the zippers work. If you have a problem, contact a director WELL BEFORE the next event.
5. USE – The BHS Band uniform should be worn only for BHS Band functions. You may wear the uniform for individual pictures.
Concert Uniforms consist of the tux pants, a tux jacket, tux shirt dickey, bowtie, black socks, and black shoes (marching shoes are fine) for the boys and black concert dresses, black dress shoes for the girls. Students will wear these at all home concerts and contests except for the Graduation Concert, in which nice dress clothes are permitted. The rules during marching season dealing with hair color/style pertain to all performances. Jewelry and hair adornments should not be distracting, and they should be color coordinated with the uniform.
Instrument Storage Lockers
Instrument storage lockers are provided for student use. Any damage that occurs beyond normal wear and tear to locker shelves, doors, hasps, or hinges are the responsibility of the student.
1. The school is not responsible for items stored in the lockers.
2. The student must provide a combination lock for the locker and the combination must be turned in to the directors. If school officials need into a locker where no combination is on file, the lock will be cut off. Directors will not accept keys (combinations only).
3. Combinations should not be shared with other students.
4. Instruments will be stored properly in the locker: inside the instrument case with all latches closed. Music and accessories may be stored in the locker, but books and school equipment will not be allowed. Extra clothing for marching band may be stored temporarily.
5. Lockers will be kept CLEAN and free of trash.
School Owned Instruments
Certain school owned instruments are available for student use. A $20.00 per semester maintenance fee will be paid by the student to cover the normal repair and maintenance of the instrument (per student, NOT per instrument). The student must sign an instrument checkout form with a director. It is the responsibility of the student to inspect the instrument at checkout time for pre-existing damage and to notate that on the form. The student will be charged for any damage that occurs while in the student’s care if the cost is over the paid maintenance fee.
If, in the opinion of a band director, a school owned instrument is not being properly maintained or cared for at anytime during the year, it is the director’s prerogative to remove the instrument from the student’s care.
Percussion Equipment
Non-percussion students must have SPECIAL permission from the directors in order to play on any percussion instruments (including the pianos). Each student is expected to respect the instruments that do not belong to him or her. Any student who plays on a percussion instrument without permission will lose 25 points on the participation grade. Repeated problems will result in a band detention and/or a discipline referral.
Recommended Instruments
We recommend that students step up to a more advanced model of instrument once they reach the high school level. Unless an intermediate or advanced model was purchased initially, the student’s skills have probably outgrown the instrument’s capabilities. Better quality instruments enable all students to learn more quickly and with greater ease. Step-up models are available at local music stores and are often discounted for cash purchases. Used professional line instruments are better than beginning level ones if they are in good condition. Parents are encouraged to seek the help of a director or private teacher before purchasing a step-up model.
Supplies
Each student will need the following supplies/accessories for their instrument in addition to the marching band equipment requirements:
All – pencils and a 2” black binder for concert music.
Woodwinds – several good reeds at all times, swabs, cork grease, cleaning rod, key oil, polish cloth, bore oil, neckstrap.
Brass except trumpets: cleaning cloth, cleaning snake/rod, mouthpiece brush, valve/slide oil, mouthpiece.
Trumpets: same as above, plus a straight mute. A cup mute for Jazz Band is also required.
Percussion: snare sticks, timpani mallets, yarn mallets, rubber mallets, stick bag.
Color Guard: practice flag and practice pole.
Private Lesson Program
The White Settlement Band Department offers private instruction from the finest college and professional musicians in the Ft. Worth area. Private instruction is offered as enrichment, NOT remedial instruction. It is encouraged for the complete development of each student’s potential as a performing musician. It is NOT required and will not affect a student’s place in band or their band grade. However, students who participate in lessons may be more prepared for tests, auditions, and competitions through this one on one instruction each week.
Lessons are offered at the school, and the parents/student are responsible for paying for the lessons in advance directly to the instructor. The Band Booster Club offers scholarships paid directly to the instructor for any student whose parent agrees to abide with the requirements set for scholarships. The requirements are: participate in solo and ensemble contest, maintain passing grades, participate in all group performances and competitions, and practice on the lesson assignments in order to be prepared for each lesson.
Brewer Band Booster Club
The Band Booster Club provides needed leadership, assistance, and financial support of the band program in grades 6-12. The Booster Club will be under the direction of elected officers with the Director of Bands overseeing the direction of the organization. This is in accordance with WSISD, TEA, UIL, and TMEA rules and guidelines concerning non-profit booster organizations.
The Boosters provide important funds for scholarships, banquets, student social events, equipment needs, and other special student needs. These funds are earned through the joint operation of the football concession stands (with the PTA) and student centered fund raising projects. Band Booster funds are NOT used to pay for student trips even though they will sponsor fund raising projects to allow individual students to raise travel funds.
Dues are payable at any meeting or by sending dues to school with your band student ($3.00 individual/$5.00 family). Every parent and friend of the Brewer Band is invited and encouraged to join and participate. Meeting dates will be announced each month, and everyone should plan on attending and get involved in your child’s band program.
Band Senior Scholarships
A scholarship will be offered to graduating band seniors who plan to enroll and attend a college or trade school the following year. Interested students may apply by writing a short essay and completing an application by the deadline on the form, which will be available in March. Selection of the recipients will be made by an outside panel of educators without knowledge of the student’s identity.
The Band Booster Club sponsors the Renee Ball and Robby Martin Memorial Scholarship of $500.00 to one of the recipients. The BHS Band sponsors the Joey Vaughn Memorial Jazz Scholarship to one of the recipients.
Student Fundraising
Fundraising projects are periodically scheduled for two reasons: 1. to raise money for the individual student’s band account, and 2. to raise funds for the Band Booster Club to use in support of the entire band program. Funds deposited in the student’s account at the high school will be recorded and posted periodically. The student may use these funds to pay for supplies, piano accompanist, band trips, or other needs; the balance will be carried over to the following year until it is used or until the student graduates. All participation in fundraising projects is optional and only offered as an opportunity for those who want financial help or who wish to help the band program. No fundraising money can be refunded to the student out of their account.
Student Leadership
Student leaders are selected by tryout or elected by the band members to fill certain roles necessary for the success of the band.
Leadership philosophy: 1. You lead by EXAMPLE, 2. You must lead YOURSELF before you can lead others, 3. You GET what you GIVE.
All students in leadership positions are expected to maintain the highest standards of the Brewer Band not only in band, but also in the school and community.
Chosen by directors:
Drum Major(s) – must be academically eligible the entire year prior to tryouts, must maintain a grade average of 85 or better, must have at least one year of membership in the marching band, must return completed applications within timelines. Duties include:
*record rehearsal and performance punctuality and attendance.
*conduct field performances, stand and pep rally music, rehearsals, etc.
*responsible for yard line markers and drum major podiums at all rehearsals, as well as taking podiums to and from stadiums and equipment truck for performances.
*inspect row leader uniforms and instruments at performances.
*assist teaching marching fundamentals and drill.
*listen to music play-offs and supervise play-off records.
*provide strong, positive leadership in band.
*perform duties and activities as specified by the directors.
Color Guard officers. Duties are detailed in the Color Guard handbook addendum.
Row Leaders – are selected in the Spring to fill leadership/teaching positions for each section of the marching band. The number of row leaders will vary with the size of the sections and the band. They must be academically eligible for the entire year prior to appointment, have at least on year experience in marching band, place in top chair placement of overall section in auditions, and have demonstrated good discipline and responsibility during the prior year. Duties include:
*report attendance to drum majors.
*inspect band member’s uniform, instrument, equipment, and music – report inadequacies to drum majors.
*responsible for taking chips/mats, director’s p.a. systems, metronomes, and charts to and from the field.
*responsible for working with individuals in their section on music and marching.
*responsible for listening to and posting music play-offs.
*assist in teaching marching fundamentals and drill.
*provide positive leadership and attitude.
*perform duties and activities as specified by the directors.
Drum Captain – selected based on music audition results to fill a musical leadership role and has the same requirements and responsibilities as a row leader. Also is responsible for drum tuning and head condition of battery equipment.
Equipment Manager – selected based on responsibility and willingness to organize and supervise the loading crew and condition of equipment. Duties include:
*checking/replacing batteries in tuners and recorders, recharging Long Rangers.
*maintaining music stand condition.
*supervising chair and music set-up and tear-down for rehearsals and performances.
*checking out and in school instruments.
*inspection and maintenance of instrument locker condition.
*recording and checking needed equipment for each performance.
*other duties as assigned by the directors.
Elected by the Band Membership:
The Band Council will consist of the following offices elected by the band membership in May for the following year. Each member of the band council must be academically eligible for the entire year prior and after election, return completed forms within timelines, attend ALL summer practices and meetings once elected, provide positive leadership through example, promote the highest expectations for band members, and show zero tolerance for negative behavior.
Failure to uphold these requirements, failure to perform the duties as outlined below, or a discipline referral in ANY class will result in removal from office.
President – student representative for the band in public.
*hosts and greets visiting bands/directors/clinicians.
*coordinates band council duties, leadership meetings, and the Band Banquet alongside the directors.
*represents the band at Band Booster Club meetings as needed.
*performs duties and activities as specified by the directors.
Vice President – assumes and assists all duties of the president when necessary.
*organizes welcome or thank you cards/signs/gifts for visitors.
*attends band council meetings and offers input.
*performs duties and activities as specified by the directors.
Secretary – takes minutes in all band council meetings and presents these to the directors for review.
*organizes student correspondence.
*organizes and oversees Senior Will preparation with the directors.
*assists the historians with the banquet video.
*attends band council meetings and offers input.
*performs duties and activities as specified by the directors.
Treasurer – collects funds from the band membership for special needs.
*organizes, collects, and oversees purchases for Christmas charity project.
*assists directors in recording and posting student payments and purchases.
*assists directors and Band Booster Club Projects Chairman in fund raising projects.
*attends band council meetings and offers input.
*performs duties and activities as specified by the directors.
Class Representative – one student is chosen to represent each class (9, 10, 11, 12).
*attends band council meetings and offers input.
*assists executive officers in their duties.
*performs duties and activities as specified by the directors.
Historians – coordinates the Band Banquet video.
*takes still pictures of all events during the year.
*organizes pictures and music for the video.
*submits pictures and music to director 2 weeks in advance of the banquet for editing.
*attends band council meetings and offers input.
*performs duties and activities as specified by the directors.
Morale Officer – student liaison in times of personal crises.
*organizes social events for the band including transportation, refreshments, and publicity.
*organizes signing of and distribution of cards/flowers for special student needs with assistance from the treasurer.
*leads group pre-performance meditations and morale.
*monitors individual and group morale; reports to directors concerns and suggestions.
*organizes projects that will improve group attitude and morale.
*attends band council meetings and offers input.
*performs duties and activities as specified by the directors.
Music Librarians – responsible for distributing new and replacement music, organizing music library, filing music, maintaining computer music records, and other duties as assigned.
Uniform Managers – responsible for organizing uniforms, hats, and uniform room; sizing and recording shoe sizes, distributing uniforms, reporting uniform problems to directors, collecting uniform, and keeping good written records upon check-out and turn-in, and other duties as assigned.
The Band President and Vice President will serve on the Executive Band Council alongside the Drum Majors, Color Guard officers, Drum Captain, and Band Directors. The Executive Band Council will meet to discuss issues concerning attendance, discipline, detention, and other critical areas as deemed necessary. Students will continual discipline, responsibility, or attendance problems will meet with the board for assistance in solving the problems.
The Executive Band Council will visit the other bands at football games during fourth quarter. All other band council members and seniors will take turns in rotation visiting in order not to deplete the performing group in the stands.
Student Information and General Release
Complete and return the following forms as soon as possible. Keep all other parts of the handbook for reference. The student will not be issued a uniform or allowed to perform/travel with the Brewer Band until the student information/release and medical release/information forms are completed and on file in the band hall.
Information – please print in BLACK or BLUE INK (no pencil or gel pens, please).
Last name: ______________________________ First __________________________
Student I.D. ___________________ 2004-05 grade ______________
Address ___________________________________________ Zip code _____________
Home phone ________________________ Work phone __________________________
Cell phone _________________________ Beeper number ________________________
E-mail ____________________________________________________
Parent’s E-mail _____________________________________________
Father’s name ___________________________ Work phone _____________________
Father’s cell/pager __________________________________________________
Mother’s name ___________________________ Work phone _____________________
Mother’s cell/pager _________________________________________________
___ Yes, please include the following information in the Brewer Band Directory:
____ Address ____ Telephone ____ E-mail address
___ No, do not include my information in the Brewer Band Directory.
General Release
I, the undersigned, for the purpose of enabling _________________________________ (print student’s name) to participate in the following school function: ALL C.F. BREWER HIGH SCHOOL BAND/COLOR GUARD ACTIVITIES AND TRIPS DURING THE 2004-05 SCHOOL YEAR, do hereby release and authorize the White Settlement Independent School District, it’s employees, representatives, or agents as follows:
1. You are hereby released from any and all liability or claims present or future, known or unknown, of every kin, character or description, that may be created by or arising out of, either directly or indirectly, said school function.
2. You are further authorized and given sole discretion to administer such disciplinary action as you may determine necessary, including but no limited to your authority to return said student home at any time during the duration of the trips.
Parent/guardian signature: _______________________________ Date: ____________
Please read the handbook carefully before signing below.
“I have read the BHS Band Handbook and our student has permission to participate in Brewer Band activities stated in this handbook within the guidelines described. I understand the rules and expectations as outlined.”
Parent/guardian signature ______________________________ Date: ____________
“I have read the BHS Band Handbook and agree to abide by the policies stated. I realize that failure to follow the policies or directions will result in disciplinary action that could lead to dismissal from the Brewer Band and band classes.”
Student signature: ____________________________________________
Brewer High School Band
Medical Information and Release
PLEASE COMPLETE BOTH SIDES OF THIS FORM AND SIGN ALL APPROPRIATE BLANKS.
The following information is confidential and will be in possession of the band directors on all trips in case of serious illness or injury. No one except authorized emergency medical personnel will be allowed to peruse this form without the parent’s consent.
Student’s last name: _______________________________ First name: ____________________
Birth date ____ -____-____ Social security #__________________________
Address ________________________________________________________________________
Home phone ____________________________ Cell phone ______________________________
Mother’s name___________________________ Work phone _____________________________
Cell phone/pager ________________________________________________________________
Father’s name ___________________________ Work phone _____________________________
Cell phone/pager ________________________________________________________________
Adult other than parent to contact in case of an emergency: _____________________________
Relationship _____________________ Home phone ___________________________________
Work phone _______________________ Cell phone/pager ______________________________
HEALTH HISTORY YES NO COMMENTS/LIST SPECIFIC INFORMATION
Prescription medications ____________
Non-prescription medications
Drug allergies
Other allergies
Heart condition
High/low blood pressure
Asthma
Diabetes
Bleeding disorders
Hearing/speech problems
Epilepsy
Other important conditions
Insurance company _______________________________ Account # ___________________
Policy holder’s name ________________________________ Group # _____________________
Company carried under ______________________________________
Family physician _____________________________________ Phone ______________________
Address ________________________________________ Type of coverage _________________
Specialist _______________________________________ Phone _________________________
Hospital preference ____________________________________
Be aware that directors and chaperones WILL NOT carry and/or distribute medications if any kind (aspirin, etc.). The band will carry a small first aid kit (band-aids, etc.) for minor emergencies. All medications carried by students should be in the original container with only enough for that trip. Students caught in violation of this policy could be separated from the group, sent home early, and/or lose travel privileges with the band for the remainder of the year. Additionally, that student will be subject to disciplinary action at the discretion of the high school administration.
Parent/doctor approved medications (prescription and non-prescription):
Medication: ___________________________ Usual dosage & time ________________________
Medication: ___________________________ Usual dosage & time ________________________
Medication: ___________________________ Usual dosage & time ________________________
Medication: ___________________________ Usual dosage & time ________________________
“I give my child permission to have the above medications and release the school from any liability and or damages from possible allergic reaction that may result.”
Parent/guardian signature _______________________________________________
In case of a medical emergency (place a check in the appropriate box).
____ I hereby give my permission to WSISD to do whatever is deemed necessary in case of illness or accident in the event that neither parent/guardian nor doctors listed in this form can be reached to care for my child.
____ I hereby give my permission to medical emergency personnel to do whatever is deemed necessary in case of illness or accident in the event that neither parent/guardian nor doctors listed in this form can be reached to care for my child.
____ I DO NOT want my child treated without my direct permission.
“I have read this release and understand it’s terms. I execute voluntarily with full knowledge of it’s significance, and with the intention of binding myself.”
Dated this ____________ day of ____________________________, 2004.
Father’s signature _____________________________________________ or
Mother’s signature _____________________________________________ or
Legal guardian _____________________________________ Relationship __________________
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Please inform the band hall in writing of any changes to this information through the year in order to keep our medical information current and updated.
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